EMPOWER Project - Vacancy for Accounts Officer

Lanka Development Journalist Forum

Terms of Reference

1. About LDJF

(Sri) Lanka Development Journalist Forum (LDJF) has about 12 years of extensive experience in working with Youth, Civil society organizations, Women’s organizations, academia and policy reformists, through a unique approach and theory of change. LDJF has reached the pinnacle of advocating for diverse, just, equal and gender-sensitive media through its educational initiatives. Using innovative and state of the art communication strategies and communication plans, LDJF has proven itself to be in the lead in promoting development, peace and reconciliation in Sri Lanka. It has proven time and time again that media has the power for positive social transformation if steered with steady and trustworthy hands. Registered as Lanka Development Journalist Forum, LDJF is a non-governmental and national level organization that has been in operation since 2009. SDJF employs a variety of media tools and has institutionalized development communication principles to address voice poverty in the communities in Sri Lanka. A well-established media-based organization, LDJF operates with extensive experience in steering media towards democratization and social transformation process. SDJF work closely with local media organizations, International media development agencies, civil society organizations, institutes of higher education, youth and women development movements and other organizations that promote democracy and pluralism towards building inclusive societies.

            2.  About the Project EMPOWER

Empowering Youth led Initiatives in Prevention of Violent Extremism (PVE) in Sri Lanka (EMPOWER) Project implemented by Helvetas Sri Lanka with the funding assistance from Global Community Engagement for Resilience Fund (GCERF). Under this project, LDJF has been selected as one of the sub grantee to implement a project in Ampara, Colombo and Kandy districts for over 7 months period.

The proposed action is to work with university students to increase their understanding and knowledge on drivers of violent extremism and transform them as change makers to spread co-existence and peace among peer university students, thus creating a community of students who are exceptionally sensitive and respectful of different cultures, religions and ethnicities.

The proposed action falls under the purview of the prevention of violent extremism (PVE), hate speech and serves as a tool to counter mis-information related to religion and ethnicity by way of new media

Purpose;

Under the broad guidance of the Finance Manager, the Accounts Officer has the primary responsibility for managing the day to day finance and administration work that related to EMPOWER project based on GCERF/HELVETAS/LDJF financial regulations and guidelines.

The Account Officer will also be responsible for maintaining books of accounts, petty cash account, bank statements and reconciliation, vouchers, receipts and other financial documents under the EMPOWER project in hard copies and electronically.

Key Responsibility;

• Assist Finance manager to prepare and maintain relevant books of accounts.
• Assist Finance Manager to prepare monthly reconciliation of bank statements.
• Manage the office petty cash.
• Ensure payment requests are properly supported and are in accordance with relevant financial rules, regulations and procedures with adequate budget provisions.
• Process for the signature of the authorized officers, the relevant documentations to effect payment while ensuring accuracy and completeness of the processed transactions.
• Maintain relevant hard and electronic records and files related to the finance function.
• Participate in the preparation of both monthly and other regular financial reports with the Finance Manager.
• Procure goods and services required for project implementation in consultation with Program Director, Finance Manager and in line with SDJF’s Procurement Policy.
• Support annual field audit preparation.
• Track all SDJF inventory and ensure that these are entered in the inventory file.
• Responsible for SDJF office maintenance such as paying utility bills on time, payment of rental, payment of cleaning service, etc.
• Responsible for office supplies and ensuring the proper supplies are in place.
• Responsible for maintenance of office documents and files.
• Perform any other duties as assigned by Finance Manager.

Commencement; Immediately

Salary; Decided based on the past salary history, qualification and experience.

Please send your updated CV and expected salary range, along with a cover letter giving names of two non-related referees before 31st August 2022 to recruitment@Ldjf.org

Only shortlisted candidates will be contacted. Females are highly encouraged to apply.